EPA Research call Frequently Asked Questions (FAQs)

This page provides a list of frequently asked questions and answers that relate to the EPA Research call and Green Enterprise call.

Call documentation

  • The hyperlinks in the call documentation are not working

    The new EPA website will be launched in late May/early June 2021. This will affect all www.epa.ie hyperlinks included in the EPA Research Call 2021 documentation. The documents will be re-published with amended hyperlinks on the new EPA website.

Application

  • Do I need to be registered with an organisation to create an application?

    Yes. When registering as an applicant on the EPA's Grant Management and Application Portal you will need to include the details of your organisation. Organisations must be approved by the EPA – if your organisation has not been approved by the EPA you will not be able to submit an application.

  • Can researchers from outside Ireland apply?

    A core principle of the funding provided under the EPA Research Programme is that it promotes the development of research capacity on the island of Ireland. Therefore, applications for funding will only be considered where the lead applicant organisation is located on the island of Ireland.

    Whilst co-applicant organisations located in other jurisdictions may participate in projects funded by the EPA Research Programme (as Co-applicants), they are restricted in terms of the categories of expenditure considered eligible for funding. Further details are provided in the Call Guide for Applicants.

  • Can I apply for more than one project?

    Yes, however you can only create one application per Call Topic.

  • If a Lead Applicant has been awarded a grant under a previous call can they submit an application under the new call?

    Yes

  • Can a Lead Applicant be the lead on more than one live project?

    Yes

  • Is it possible to have two Lead Applicants on one project?

    No. For the purposes of applying using the EPA's Grant Management and Application Portal only one person can complete the online application form and be listed as the Lead Applicant. All other applicants should be invited and listed as Co-applicants.

  • Can I submit or participate in a proposal for a call topic which my organisation is co-funding?

    No. Researchers may not apply for or participate in projects which are to be co-funded by their organisation, even if their organisation would not be in receipt of funding.

Funding and budget

Project type/term

  • Can a 4-year PhD student participate as part of a 3-year project?

    This is possible, however it must be noted that funding related to the PhD will only be reimbursed in relation to the period that they are working on the project. For example, if the project is of 3 years duration and the PhD student is not recruited until the end of month three, funding will only be reimbursed for 2 years and nine months.

EPA’s Grant Management and Application Portal

  • How can I access the portal?

    The EPA's Grant Management and Application Portal can be accessed by clicking on the following link: https://epa.smartsimple.ie/s_Login.jsp 

  • I can't find my organisation on the portal, what do I do?

    If your organisation has made an application previously, it should appear when you start typing in the ‘Organisation Name’ box.

    If not, clear your internet history and refresh your application. If the problem still persists try moving to a different browser. 

    If your organisation has not registered with us, please complete the organisation registration page on the portal. 

    When registering please note that the email address given for the applicant and primary or secondarcontact cannot be the same.

  • Where can I find guidance on using the portal?

    Guidance on using the EPA's Grant Management and Application portal can be found on the Grants Management page of the EPA Website, or accessed when logged into the portal.

  • Invalid session message or frequent time-outs - I can't access the system.

    The system will automatically log you out after 60 minutes of inactivity. If you are experiencing invalid session messages, or are frequently being logged out of the system after less than 60 minutes of inactivity please follow these steps to try and resolve the issue:

    • Check you are using a stable internet connection and that your connection is active
    • Clear your internet cache/history, including saved passwords, auto form-fill data and cookies (IMPORTANT: this action will clear all saved passwords and cookies, including those for other sites)
    • Re-enable pop-ups from the site https://epa.smartsimple.ie
    • Allow cookies for this site (if prompted)
    • Contact your IT support unit and ask that they add the site to the safe list of sites which be accessed
    • Try connecting using a different network
    • Do not use the back and forward arrows on your internet browser to move between the pages and areas in the system - use the links and buttons provided on the interface

    If the above actions do not resolve the issue please contact your IT support team.

  • Invalid username or password

    If you have attempted to login several times using incorrect login details you will be temporarily locked out of the system - please wait at least 10 minutes before trying again. If invalid username or password messages continue to appear on the screen, before attempting to login again please:

    • Clear your internet cache/history, including saved passwords, auto form-fill data and cookies (WARNING: this action will clear all saved passwords and cookies, including those for other sites)
    • Re-enable pop-ups from the site https://epa.smartsimple.ie
    • Allow cookies for this site (if prompted)
    • Request a password reset
    • Ensure you are using a password which corresponds to the username you are trying to log in with (your username is your email address)
    • Ensure you are using the latest password reset issued by email – the emails are issued instantly however depending on your incoming mail server settings they may take a few minutes to arrive. Each time you request a password reset it over-writes the previous password therefore please allow time for the latest email to arrive.

Other

  • What is the deadline for technical queries?

    For the EPA Research 2021 Call, the deadline for technical queries is 5.00pm Irish Standard Time on the 7th July 2021.

  • What if my query is not listed as an FAQ?

    All queries which are not covered in the Call Documents or the User Guides should be directed to research@epa.ie.

  • Are all activities listed in the Project Scope for each Call Topic expected to be addressed?

    Innovative research proposals are invited to address the scope of the topics included in the call. Proposals should therefore cover/address (but are not limited to) all aspects as listed in the Topic Scope.

Green Enterprise call FAQs

  • Can third level institutions apply for Green Enterprise funding?

    The Green Enterprise programme is not structured or intended to provide funding to the third level sector and is restricted by state aid rules. This means that all organisations applying for funding have to provide written declarations that they have not been in receipt of more than €200,000 in state aid in the last three years including any funding applied for as part of this programme. Accordingly, it may be challenging for any third level institution to meet this criterion.

  • Can applicants from outside of Ireland apply for funding under the Green Enterprise Call?

    No. The Green Enterprise call is not open to applicants outside of Ireland.

  • Can project partners be added to Green Enterprise proposals?

    The financial rules of the Green Enterprise Programme do not allow partner organisations to participate. However, where an applicant requires expertise not available within their own organisation, they can use the resources of an external provider by way of external assistance. Any external assistance arrangement must be mindful of public procurement obligations.